Licensed Child Care Overview

Licensed child care refers to a child care program that participates in a licensing process through a regulatory entity, such as a state Department of Education or Department of Child Welfare. While licensing is mandatory for child care programs in many areas, it is a voluntary process in others. In some jurisdictions, only child care settings that serve a certain minimum number of children must become licensed. Licensed Child Care licensing standards vary from jurisdiction to jurisdiction, but standards tend to focus on:

• Adult-child ratios for different age groups and class size
• Child supervision
• Health and safety
• Programming
• Nutrition and meal service standards
• Staff training, health, and employment requirements.

Licensed child care programs must provide a fair amount of documentation to the responsible oversight agency. They also generally have to submit to regular onsite visits from an agency representative. Inspection visits from other agencies may also be part of the licensure process. For example, in some areas visits from fire inspectors and health department representatives are part of the process.

Not all regulated child care requires licensure, some programs are exempt from licensing. For example, programs serving small numbers of children may be required to preform staff background checks, meet basic health and safety standards, and obtain a certain number of in-service training hours for staff. The standards for regulated child care programs are generally not as stringent as for licensed programs. Other types of program, like kith-and-kin care, are generally exempt from licensure and unregulated.

A License Does Not Mean Quality

Parents shouldn’t assume their child care is a quality program because it has a license hanging on the wall. Simple licensure does not mean a child care program offers a quality service. It simply means the program has met minimum standards. According to uslegal.com, “The responsible agency develops minimum standards for regulated facilities and homes as well as policies and procedures for enforcing those minimum standards.”¹

Having a valid child care license also does not mean the program meets those minimum standards at all times. Sadly, too many licensed programs let their adherence to standards slip. While technically licensed, they don’t meet those minimum standards on a daily basis.

Add Stress And Frustration

It should also be noted staff at some early learning programs believe the licensing process adds a layer of bureaucracy, stress, and frustration that lowers their program’s quality. This stems from things like unclear and arbitrarily enforced regulations, licensing staff with limited understanding of child development, and a general Us verses Them relationship with the agency. Anecdotally, in training sessions about caregiver stress and burnout over the last two decades, I’ve repeatedly heard stories from early learning professionals highlighting how conflicts with licensing agencies drive up stress and reduce job satisfaction.

Licensed Child Care Conclusions

In the final analysis, child care licensing programs are imperfect systems with the good intention of providing a minimum level of care for children in their jurisdictions. While there are plenty of dedicated and well trained people working at all levels of licensing agencies, they also have their share of warm bodies unqualified for the work. Many of these agencies also suffer from big workloads, small budgets, and mandates made by elected officials who may lack understanding of the on-the-ground realities of child care.

If you’re interested in digging deeper into licensing regulations, we’ve collected regulations from the USA, Canada, and Australia here or you can search licensing regulations and the name of a state or province to quickly find what you seek.

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1. https://definitions.uslegal.com/c/child-care-licensing/